October 2, 2023

Call to Order

• Joel called the meeting to order at 2:30 pm.

Roll Call

Position	Name	Present	Absent	Late	Excused
Chairperson	Joel N.	x
Chair of Club Affairs	Sean H.	x
Chair of Equity	Silmi S.		x
Chair of Finance	Will W.	x
Chair of Programs	Dana S.	x
Chair of Marketing	Dan G.	x
Vice Chair of Programs	Darin D.	x
Vice Chair of Marketing	Carys A.	x

Public Comments

• No public comments. 

Business Items

1. Check In (Discussion)

• • Description: The purpose of this item is to hear from our team members regarding their experience with the first couple of weeks of school and how life outside of school is going to offer support where it is needed. 
  • Time: 5 minutes
  • Presenter: Joel Ng
  • Discussion about check ins occurred. 

2. New Reactivated Club Applications (Discussion/Information/Action)

• • Description: The purpose of this item is to review the club constitutions/petitions for approval/disapproval.
  • Time: 20 mins
  • Presenter: Joel Ng and Maritza A.
    • Google Developers Student Club
      • Approved UNTIL more members sign up.
    • Deca
      • Advisor is advising two other clubs already.
      • Needs to make changes of titles for members.
    • UNICEF
      • Needs constitution.
    • DATA Algorithm to ACE
      • Club started 2 years ago but became inactive.
      • Too many officers.
      • Internal and external need to be outlined with duties.
      • Sean will notify them to update.
    • Traditional Chinese Culture club
      • Almost same names as Mathlete Club.
      • Reminder needed about not being President of more than one club.
      • Dual enrolled students can be a part of clubs, Maritza will double check requirements.
      • Club officers cannot write down their names on the member list.
    • De Anza Web Developers Club
      • Adjust titles of officers.
      • Change email to FHDA email.
      • Specific to Physical/Technological Sciences Village.
    • AMATYC
      • On hold since Math Club already exists.
      • Sean will connect with them to make a distinction between their club and the other existing Math Club.
    • Sean H will begin scheduling orientations.

3. Modality Policy for Executive Meetings (Discussion/Information/Action)

• • • Description: The purpose of this item is to set expectations of whether members will be in person or hybrid.
    • Time: 5 mins
    • Presenter: Joel Ng
    • Joel proposes an 80/20 or 70/30 split individually.
      • At least 2 meetings in person.
      • Notify where you are attending from.
      • Will revisit Business Item.

4. Fall Club Day Planning (Discussion/Information/Action)

• • • Description: The purpose of this item is to discuss planning for Club Day on October 12, 2023.
    • Time: 20 mins
    • Presenter: Maritza
      • Discussion on Club Day expectations.
      • Layout of event day.
      • Review clubs on probation.
      • RSVP forms.
      • ICC Intern application on De Anza Website.

Public Comments

• • • Joel Ng: Happy Birthday to Maritza!

Adjournment

• • • Joel Ng adjourned the meeting at 3:46 pm.