General Meeting Information

Date: January 27, 2025
Time: 2:30 PM - 3:30 PM
Location: Student Council Chambers and Zoom

Link to Join Zoom

  • Agenda

    Time

    Topic

    Purpose

    Discussion Leader

    2:30

    Call to Order

    A
    • Jin Huang (Chairperson)

    2:30-2:35

    Roll Call

    I/D/A
    • Maliah Kenoly (Secretary)

    2:35-2:40

    Public Comments

    I/D

    All

    2:40-2:45

    Advisor Announcements

    I

    		 Advisors

    2:45-2:46

    Short Check-In: 

    Share what emoji describes how you're doing today. Add it to the chat!

    Time: 1 min

    I/D
    • Jin Huang (Chairperson)

    2:46-2:55

    Business Item 1

    Office Hour Modality

    This item is to discuss the preferred modality for ICC office hours (in-person, virtual, or hybrid) to improve accessibility and engagement.

    Time: 9 min

    I
    • Maritza Arreola (Advisor)

    2:55-3:00

    Business Item 2

    Committee Updates

    This item is to provide updates on all committees, with a focus on the progress of intern recruitment.

    Time: 5 min

    I
    • Jin Huang (Chairperson)

    3:00-3:05

    Business Item 3

    Club Day Summary

    This item is to summarize the recent Club Day, share feedback, and brainstorm improvements for future events.

    Time: 5 min

    I/D
    • Allison Trinh (Chair of Programs)
    • Eric Nguyen (Vice Chair of Programs)
    • Maritza Arreola (Advisor)

    3:05-3:10

    Business Item 4

    ICC Info Session Plan

    This item is to plan for the upcoming ICC Info Session, focusing on promotional strategies and logistics.

    Time: 5 min

    I/D
    • Maritza Arreola (Advisor)
    • Jin Huang (Chairperson)

    3:10-3:25

    Business Item 5

    New/Reactivated Club Applications

    This item is to review new club applications, provide feedback, and decide on approval and next steps.

    Time: 15 min

    I/D
    • Maritza Arreola (Advisor)
    • Elizabeth Tsai (Chair of Club Affairs)

    3:25-3:30

    Public Comments

    I/D

    		 All

    3:30

    Adjournment

    A
    • Jin Huang (Chairperson)

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Call to Order

    • Elizabeth called the meeting to order at 1:30 PM. 

    Roll Call 

    Last Name, First Name

    Position

    Present

    Late

    Absent

    Left Early

    Online

    Excused

    Jin Huang

    DASG Chair of Inter Club Council (ICC)

    x 

    Elizabeth Tsai

    ICC Chair of Club Affairs

    x

    Kaung Lett Yhone

    ICC Chair of Equity

    x

    Amelia Oo

    ICC Chair of Finance

    x

    		 

    Audrey Stanly

    ICC Vice Chair of Finance

    		 x

    Allison Trinh

    ICC Chair of Programs

    		 x

     x

    Eric Nguyen

    ICC Vice Chair of Programs

    		 x

     x

    Dinara Usonova

    ICC Chair of Marketing

    		 x

    Cecilia Ji

    ICC Vice Chair of Marketing

    		 x

    Gorden Yang

    Intern

    		 x

    Ethan Nguyễn

    Intern

    		 x

    Phoo

    Intern

    		  

    Min Thant Tun

    Intern

    		  

    Khant Neing

    Intern

    		  

    Darren Liong

    Intern

    		 x

    Peter Ramos

    Intern

    		 x

    Evan Korff

    Intern

    		  

    Arthur Poon

    Intern

    		  

    Tristan

    Intern

    		  

    Yirong Zhang

    Intern

    		 x

    Vincent Shao

    Intern

    		 x

    Nam Nguyen

    Intern

    		 x

    Public Comments 

    • Public comments made for DASG to collaborate on Cultural Day. 

    Check In 

    • Skipped for time. 

    Business Item 1

    Office Hour Modality 

    • Options: All office hours in person OR hold office hours in Discord where DASG originally hosted them.
    • Discussion took place advocationg for both options. 
    • 5 officers preferred in person hours, 2 officers preferred a hybrid option. 
    • In person office hours are due by Friday, January 31, 2025. 

    Business Item 2

    Committee Updates

    • Administration Committee: 3 interns for Admin, Finance - no changes, programs - wrapped up club day, Marketing - no apps. 
    • Reminder that there should be 1 meeting per month for each ICC Committee. 

    Business Item 3

    Club Day Summary 

    • Club Day was successful; improvements for next time (manage sound; speakers for announcements are difficult to hear) 
    • Confusion about whether certain prospective could table for club day or not; gives the impression that they are an approved club. 
    • Clubs can promote themselves with flyers and promo but cannot set up for tabling during club day as a prospective club. 

    Business Item 4

    ICC Info Session Plan

    • Info sessions need to be held within a 2 week timeframe and held in person. 

    Business Item 5

    New/Reactivated Club Applications

    • Mahjong Society 
      • Need to follow up and present at next meeting. 
    • De Anza Design Club
      • Already have a lot of design related clubs. 
      • Audrey motioned to reject DA Design Club. 
      • Kaung seconded the motion, no objections. 
      • Communication will go out regarding the status of their application. 
    • Homeschool & Middle College Alliance Club 
      • Kaung motioned to approve Homeschool & Middle College Alliance Club.
      • Seconded by Amelia, no objections. 
      • Need new advisor in order to be considered officially approved by ICC Council. 
    • Kids Code Club
      • Too many officers; did not list out duties
      • Petition is incomplete
      • Audry motioned to table the item. 

    Public Comments 

    • None

    Adjournment

    • Elizabeth motioned to table the item at 2:32 PM. 

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