General Meeting Information

Date: September 29, 2025
Time: 2:30 PM - 3:30 PM
Location: Student Council Chambers and Zoom

Link to Join Zoom

  • Agenda

    Time Topic Purpose Discussion Leader
    2:30

    Call to Order

    		 I/D
    • Min Pyae (Chairperson)
    2:30-2:35

    Roll Call

    		 I/D/A
    • Maliah Kenoly (Secretary)
    2:35-2:40

    Public Comments

    		 I All
    2:40-2:41

    Approval of Minutes

    		 I/D/A All
    2:41-2:45

    Advisor Announcements

    I
    • Dayna Swanson (Advisor)
    2:45-2:46

    Short Check-In: 

    What’s one word that describes how you are feeling today?

    Time: 1 min

    I
    • Min Pyae (Chairperson)
    2:46-2:50

    Committee Updates

    This item is to provide updates on all committees, with a focus on the progress of intern recruitment.

    Time: 4 min

    I
    • ICC Officers
    2:50-3:00

    Business Item 1

    Club Application Process Revamp

    This item is to discuss reimagining the club application process, including the possibility of requiring prospective clubs to deliver a presentation as part of their application.

    Time: 10 min

    I/D/A
    • Min Pyae (Chairperson)
    • Phoo Yamhon (Chair of Club Affairs)
    3:00-3:05

    Business Item #2

    Quarterly Budget Allocation

    This item is to discuss and approve the allocation of the ICC Fund 41 budget for each academic quarter.

    Time: 5 min

    I/D/A
    • Ethan Nguyen (Chair of Finance)
    • Vincent Shao (Vice Chair of Finance)
    3:05-3:10

    Business Item 3

    Fall Club Day

    This item is to provide updates on Fall Club Day, including details about food and beverage options, DJ arrangements, and scheduling for tabling and cotton candy machine shifts.

    Time: 5 min

    I/D
    • Hsu Yati Phyu (Chair of Programs)
    • Darren Liong (Vice Chair of Programs)
    3:10-3:25

    Business Item #4

    New/Reactivated Club Applications

    This item is to review new club applications, provide feedback, and decide on approval and next steps.

    Time: 15 min

    I/D/A
    • Min Pyae (Chairperson)
    3:25-3:30

    Public Comments

    I

    		 All
    3:30

    Adjournment

    A
    • Min Pyae (Chairperson)

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]

    Call to Order

    • Min called the meeting to order at 2:30 PM. 

    Roll Call

    First Name Last Name Attendance
    Min Pyae x
    Phoo Yamhon x
    Kyi Khant x
    Ethan Nguyen x
    Vincent Shao x
    Hsu Yati Phyu x
    Dicanio (Darren) Liong x
    Yirong (Melody) Zhang x
    Varshi Patcha x

    Public Comments

    • None

    Approval of Minutes

    • Ethan motioned to approve the minutes from September 24, 2025; Phoo seconded the motion, no objections. 

    Advisor Announcements 

    • Contracts due this week to be ready for Thursday. 
    • Club RSVPs for all links have been sent out. 

    Check In

    • All attendees participated in the short check in today. 

    Committee Updates

    • Finance: Financial Orientation updates will be coming soon. 
    • Programs: N/A

    Business Item #1

    New/Reactiavted Clubs 

    Spoken Poetry & Improv Club, Arm Bar Wrestling Club and Youth Mission (Rejected) 

    • Kyi moved to switch Business item 1 to business item 4; Ethan seconded the motion, no objections. 
    • Kyi moved to reject the following applications-- Spoken Poetry & Improv Club, Arm Bar Wrestling Club and Youth Mission. 
    • Ethan seconded the motion, motion passed. 

    De Anza Ultimate Frisbee Club (Approved) 

    • Varshi motioned to approve; Darren seconded the motion, no objections. 

    PUSO

    • Phoo moved to approve the application if signatures on petition are provided by Friday, October 3, 2025. 


    Entrepreneurs and Technology

    • Varshi motioned to approve ENT if they submit a revised signature from their new advisor by 10:30AM. Phoo seconded the motion, no objections. 

    Debate Society 

    • Varshi motioned to approve Debate Society; Kyi seconded the motion, no objections. 

    Chess Club 

    • Varshi motioned to approve Chess Club; Darren seconded the motion, no objections. 

    DeLight: Korean Christian Club (conditionally approved)

    • Discussion to focus more on community service.
    • Varshi motioned to conditionally approve the club application of Delight Club; Kyi seconded the motion, no objections. 
    • Deadline is September 29, 2025 at 2pm.

    International Student Mentorship Program 

    • Tabled until next meeting. 

    Web Developer's Club (Approved; Conditional)

    • Kyi moved to approve Web Developer's if they complete the financial roster, petition and advisor's signature by Friday, October 3, 2025 at 10:30 AM. 
    • Ethan seconded the motion, no objections. 
    • Varshi moved to extend the meeting until 3:45 PM (additional 15 minutes) , Darren seconded the motion, no objections. 

    Media Club 

    • Kyi moved to approve the Media Club; Darren seconded the motion, no objections. 
    First Name Last Name Vote
    Min Pyae x
    Phoo Yamhon Yes
    Kyi Khant Yes
    Ethan Nguyen No
    Vincent Shao Abstain
    Hsu Yati Phyu Yes
    Dicanio (Darren) Liong Yes
    Yirong (Melody) Zhang Abstain
    Varshi Patcha No

    Yes - 5, No - 2, Abstain - 2

    Min added in the vote as yes. 

    Jewish Student Union (Approved)

    • Varshi motioned to approve the club application; Ethan seconded the motion, no objections. 

    Indian Student Association (Approved; Conditional)

    • Ethan moved to approve with the condition of getting signatures by Friday, October 3, 2025 at 10:30AM

    Business Item #3

    Fall Club Day Updates - October 9, 2025

    • Need volunteers for the ICC tables. 
    • Speadsheets will be sent out a week before to figure out the shifts for everyone. 
    • DJ cost is ~$750.00. 

    Public Comments

    • None

    Adjournment

    • At 3:45 PM

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