General Meeting Information
Date: October 20,
2025
Time: 2:30 PM - 3:30 PM
Location: Student Council Chambers and Zoom
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Agenda
Time Topic Purpose Discussion Leader 1:30 Call to Order
I/D - Min Pyae (Chairperson)
1:30-1:35 Roll Call
I/D/A - Maliah Kenoly (Secretary)
1:35-1:37 Public Comments
I All 1:37-1:38 Approval of Minutes
I/D/A - ICC Officers
1:38-1:39 Consent Calendar
- Appoint Alan Naing as a General Intern.
- Appoint Moles Kali as a General Intern.
- Appoint Madhumitha Balaji as a General Intern.
I/D/A - ICC Officers
1:39-1:42 Introduction of Interns
I
- ICC Interns
1:42-1:43 Short Check-In:
Describe your mood as the weather (e.g., “partly cloudy,” “sunny”)
I
- Min Pyae (Chairperson)
1:43-1:46 Advisor Announcements
I
- Dayna Swanson (Advisor)
1:46-1:50 Committee Updates
This item is to provide updates on all committees, with a focus on the progress of intern recruitment.
Time: 4 min
I
- ICC Officers
1:50-1:55 Business Item #1
Agenda Meeting Structure Review
This item is to assess whether the ICC Executive Team prefers to review club applications during Agenda Meetings, which may be scheduled on an as-needed basis rather than fortnightly.
Time: 5 min
I/D
- Min Pyae (Chairperson)
1:55-2:10 Business Item #2
Homecoming Updates and Reminders
This item is to review and confirm all final details for the upcoming Homecoming Dance, including ICC’s assigned responsibilities. Discussion will cover volunteer shifts, finalized dessert and decoration layouts, and any remaining logistics or tasks to ensure a smooth event.
Time: 15 min
I/D
- Hsu Yati Phyu (Chair of Programs)
- Darren Liong (Vice Chair of Programs)
- ICC Interns
2:10-2:20 Business Item #3
Potential Halloween-Themed ICC Club Rep Meeting
This item is to discuss the possibility of hosting a small Halloween-themed social during the October 29th ICC Club Rep Meeting, which may include food, costumes, and decorations.
Time: 10 min
I/D/A
- Min Pyae (Chairperson)
2:20-2:25 Business Item #4
New/Reactivated Club Applications
This item is to review any new or reactivated club applications that were tabled from the previous ICC Agenda Meeting, provide feedback, and determine the next steps for approval.
Time: 5 min
I/D/A
- Min Pyae (Chairperson)
2:25-2:30 Public Comments
I
All 2:30 Adjournment
A
- Min Pyae (Chairperson)
-
Minutes
Call to Order
2:41 pm
Roll Call
Min - X
Phoo - X
Ethan - X
Vincent - X
Hsu - X
Melody - X
Varshi - X
Kyi - X
Public Comments
None
Approval of Minutes
October 13, 2025 - Phoo moved to approve, Kyi seconded the motion, no objections.
Consent Calendar
Varshi moved to approve, Hsu seconded the motion, no objections.
Introduction of Interns
Min presented the item.
Short Check In
Min presented the item.
Advisor Announcements
Lots of changes, learning the system with ICC. Thank you for your patience as we get through systems.
Committee Updates
Programs: Homecoming on October 24, theme is midnight garden. For desserts, we ordered Mochi Donuts. Spreadsheet will be sent for volunteering.
Min: Thank you to Programs and Interns for all homecoming prep.
Business Item #1
Review Club Applications
Kyi moved to review tabled club applications from last week to Business Item 1. Darren seconded the motion, no objections.
Electrical Engineering and Circuits
Varshi moved to approve, Vincent seconded the motion, no objections.
Business Item #2
Agenda Meeting Structure Review
The ICC executive team discussed the structure of their agenda meetings, with a consensus that weekly meetings were preferred over bi-weekly ones. They agreed to continue with weekly meetings until week 6, after which they will switch to bi-weekly meetings. The team also briefly touched on homecoming updates and reminders, though no specific details were provided.
Business Item #3
Homecoming Updates and Reminders
The team discussed decorations for an upcoming homecoming event. They confirmed that decorations are already in the office and will be reviewed after the meeting. The group decided to set up decorations on Friday, with help from interns. Dana will arrive at 7:30 am on Friday to assist with setup. There was some confusion about the timing of setup, but it was clarified that club advisors and College Life staff will be available from 12 pm to 10 pm on Friday to assist with the decorations. The team also discussed the theme being "Midnight Gardens" and mentioned purchasing flowers, arches, and vines for decorations. They are still collecting volunteers for various time slots during the event, with some team members confirming their availability to help with setup and during the event itself.
Business Item #4
Potential Halloween-Themed ICC Club Rep Meeting
Tabled indefinitely
Public Comments
None
Adjournment
3:36 PM