General Meeting Information

Date: September 28, 2026
Time: 2:30 PM - 3:30 PM
Location: Student Council Chambers & Zoom

  • Agenda

    Time Topic Purpose Discussion Leader
    2:30

    Call to Order

    		 I/D
    • Yumin Chiang (Chairperson)
    2:30-2:35

    Roll Call

    		 I/D/A
    • Melissa Luis (Secretary)
    2:35-2:40

    Public Comments

    		 I All
    2:40-2:41

    Approval of Minutes

    		 I/D/A All
    2:41-2:45

    Advisor Announcements

    I
    • Maritza Arreola (Advisor)
    2:45-2:50

    Short Check-In: 

    If you could choose a superpower, what would it be and why?

    Time: 5 min

    I
    • Yumin Chiang (Chairperson)
    2:50-2:55

    Committee Updates

    This item is to provide updates on all committees, with a focus on the progress of intern recruitment.

    Time: 5 min

    I
    • ICC Officers
    2:55-3:15

    Business Item 1

    ICC Code Review

    This item is to review and discuss proposed updates and revisions to the ICC Codes. The purpose of this discussion is to ensure all guidelines, operational procedures, and officer responsibilities remain clear, current, and aligned with the committee's objectives for the upcoming term. Officers will go over key sections, address questions, and prepare necessary amendments for future approval.

    Time: 20 min

    I/D
    • ICC Officers
    3:15-3:20

    Business Item #2

    Fall Club Day

    This item is to provide updates on Fall Club Day, including details about food and beverage options, DJ arrangements, and scheduling for tabling.

    Time: 5 min

    I/D
    • Ha Le (Chair of Programs)
    • Hnin Waddi Lwin (Vice Chair of Programs)
    3:20-3:25

    Public Comments

    I

    		 All
    3:25

    Adjournment

    A
    • Yumin Chiang (Chairperson)

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]

    Agenda Meeting Minutes

    Call to Order

    • Yumin called the meeting to order at 1:32 p.m.

    Roll call

    Name Attendance
    Yumin Chiang x
    Eaint Nay Chi Khin x
    Swam Pyae Phyo x
    Ei Mon Hlanig x
    Nam Khanh Le x
    Ha Le x
    Hnin Waddi Lwin x
    Bao (Tom) Dinh x
    Han San x

    Club Activation

    • Unconventional STEM

      • Nam moves to approve Unconventional STEM club, Swam seconds, motion passes, approved.

    • DA WebDev

      • Nam moves to object club because there are current clubs that are too similar. Swam seconds. Motion passes. Approved to reject club.

    • PBL Club Constitution Changes

      • Eaint motions to approve Phi Beta Lambda, De Anza (PBL) constitution changes, Nam seconds. Motion passes. Approved.

    • De Anza Literature Philosophy and Theory club

      • Swam motions to approve De Anza Literature Philosophy and Theory club, Han seconds. Motion passes. Approved.

    • Game Modding & Development Club

      • Swam motions to table the discussion to next meeting. Bao seconds. Motion Passes. Approved.

      Pre-Veterinary Society

      • Nam motions to approve Pre-Veterinary Society Club. Han seconds, Motion Passes. Approved.

      De Anza Software and Engineering

      Swam motions suggesting to add AI in their name. All but Ei Mon approved. Motion Passes. Approved.

      Nam motions to approve De Anza Software and Engineering , Ha seconds. Motion Passes. Approved.

      Pakistani Student Association Constitution Change

      Swam motions to approve the constitution change. Bao Seconds. Motion Passes. Approved.

    Budget Request

    Budget Request De Anza Phi Beta Lambda 

    Phi Beta Lambda - Nam motions to approve the budget Request for De Anza Phi Beta Lambda Club "De Anza Innovation Summit (DAIS) - Find Your Tempo" event for $140.40 (Supplies (4010), Technical & Professional Services (5214) $594.00, Ei Mon seconds. Motion approved.

    ICC Rep Meeting Agenda

    Swam motions to have a break, Ei Mon seconds. Motion Passes.

    Eaint motions to table the Pakistani club activation discussion after Business item 2 in the Executive meeting.

    Meeting adjourned at 2:15pm

    Executive meeting

    Call to order

    Yumin Called the meeting into order to 2:25pm

    Roll call

    Name Attendance
    Yumin Chiang x
    Eaint Nay Chi Khin x
    Swam Pyae Phyo x
    Ei Mon Hlanig x
    Nam Khanh Le x
    Ha Le x
    Hnin Waddi Lwin (Daphne) x
    Bao (Tom) Dinh x
    Han San x

    Committee updates

    Admin Committee - working on club activation orientation video for all the clubs to access and use for questions.

    Finance Committee- met and discussed welcome day expenses, new budget sheet and intern sign up sheet.

    Programs Committee-Updates on Fall Club day.

    Marketing Committee-Both flyers for ice cream social and Fall club day done.

    Public Comments-None

    Consent Calendar-None

    Advisor Announcement

    Maritza

    • Happy first executive meeting. Busy weeks coming up. Thanks for your patience. Anything time sensitive please message on Teams

    Melissa

    • Happy Fall quarter, Happy first executive meeting and thank you all for your patience.

    Check-in - All ICC members answered the check-in question.

    Business Item 1: ICC Code Review

    • Went over all the ICC codes.

    Swam motions to extend meeting for 15 minutes, Hnin seconds. Motion Passes

    Business Item 2: Fall Club Day

    Daphne

    • Daphne and Ha already did the passport for Fall.
    • Club Day Layout of Sunken Garden was finalized and sent to facilities by Maritza.
    • Food: Alexander’s Patisserie Croissants (still needs copy of Santa Clara food handler certificate)
    • Boba: Ume Tea (still needs copy of Santa Clara food handler certificate)
    • Beverages from Dining Services: water, lemonade, and fruit punch
    • DJ (according to Maritza): we’ve been working with him because we have a yearlong contract with him
    • Volunteer Shift Sheet and timesheet has been sent to officers and advisors

    Maritza

    • Sending an email to the clubs

    Public Comments

    • Yumin- Intern applications are open

    Adjournment

    • Yumin adjourned the meeting at 3:40 PM

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