October 8, 2024

Call to Order 

• Shiqi calls the meeting to order at 4:01 PM 

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Roll Call 

Senators	Present	Absent	Late	Excused
Shiqi Wang (Chair)	X
Rami Abukhater	X
Anish Shamarao	X
Lauren Hartono	X
Jin Gi Min	X

Interns	Present	Absent	Late	Excused
No Intern	-

Advisors	Present	Absent	Late	Excused
Dayna Swanson				X
Maritza Arreola	X

Guests:
Judy Zhang
Aye Myat Thiri Myo (Morgan)
Russell Lionggara
Martina Ng
Min Thant Tun (Reese)
Hui Xu
Ryan Yi
Youn Aung (Jessica)
Michael Anderson Tan
Joshua Lee
Haoyun Luo
Ruben Alexander Pasaribu
Nina Tran
Victor Tan Sulatisono
Saanvi Madapoosi
Minh Thai
John O’ Sullivan
Katelyn Yoo
Kassem Lim
Audrey Tai
Vivian Chuong
Melinda Nguyen
Julia Kuzniarz
Allen Tran
Hela Saeedzadeh
Kaung Htet Shein (Kelvin)
Jason Yu
Hoang Anh Thu Tran
Fiona Chang
Jacob Chen
Atharva Salkar
Mark Manansala

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Approval of Minutes  

• October 1, 2024 
• Moved by Anish, seconded by Lauren

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Public Comments 

•  None

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Advisor Announcements 

• None

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Business Item 1

Title: Check In Game 

This item is an icebreaker. Would you rather Game.  

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Business Item 2

Title: Programs Committee Overview 

This item is to give a brief overview of the Programs committee. 

Presenter: Shiqi 

• Purpose of DASG Programs
  • Foster inclusivity, diversity, and school spirit through events.
  • Enhance student engagement at De Anza, a primarily transfer-focused college, where in-person attendance is limited.
• Key Guidelines and Requirements
  • Programs Code: Establishes rules for teamwork and respectful collaboration to create fun, inclusive campus experiences.
  • Event Requirements:
    • Host at least two 2-day events per quarter (excluding summer).
    • Completed: Welcome Week, Open House.
    • Planned: Club Day (ICC collaboration), SRE Resource Fair (Senate collaboration), Mini Flea Market.
• Event Planning Resources:
  • Programs Resource Document: Guides event planning.
  • Special Event Facility Requests: Include logistics like dining services (required for food orders) and campus police availability (close at 11 PM).
  • Purchasing Supplies: Record purchases on the DASG Purchase Order Google Sheet. Keep all receipts for reimbursements and end-of-year fund retention.
• Marketing & Event Coordination
  • Marketing Requests: Submit requests at least two weeks before the event date.
  • DASG Calendar: Centralized tracker for all events, updated as information becomes available.
• Internship Requirements
  • Complete:
    • Attend two committee meetings.
    • Participate in one intern project (e.g., Open House).
  • Interviews are conducted separately from committee meetings.
  • Attendance Policy: In-person attendance is mandatory. Missing meetings without notice may result in removal from the committee.
• Communication Tools
  • Discord: Primary platform for updates and communication (website not updated).
    • Join the server and assign your role by clicking the puzzle piece in the "role assign" section.

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Business Item 3

Title: Flea Market Recap 

This item is to review the flea market results, discuss key takeaways, and plan for improvements in future events. 

Presenters: Rami, Anish 

• Flea Market Update
  • Success: The Flea Market held last Saturday was successful.
  • Comments from Dayna, who typically provides feedback, are pending as she is currently on vacation.
• Mini-Flea Market
  • Date: Scheduled for November 19

• Next Steps:
  • Interested individuals should meet with the team to discuss: Basic intern functions.
  • Upcoming responsibilities and next steps for the event.

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Business Item 4

Title: Open House Recap 

This item is to review the Open House results, discuss key takeaways, and plan for improvement in future events. 

• Tabled for 10/15
  

Presenters: Shiqi, Lauren, Jin Gi 

Time: 5 minutes 

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Business Item 5

Title: Club Day Planning 

This item is to discuss and establish planning for club day. 

Presenters: Lauren, Jin Gi 

Time: 10 minutes  

• Event Details
  • Date: This Thursday.
  • Activity: A game involving a board featuring senators, their roles, and committees. Participants will answer questions about the senators to win prizes.
• Call for Help
  • Board Creation:
    • Volunteers are needed to assist in creating the board.
    • A signup sheet will be shared for coordination.
  • Post-Meeting Task: Programs will work on the board after the meeting in the DASG Lounge. Anyone available is encouraged to join and help.

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Business Item 6

Title: Resource Fair Planning 

This item is to discuss and establish planning for the Resource Fair. 

Presenters: Lauren, Jin Gi 

Jin: Nothing we have decided yet for Resource Fair. If you are free after the meeting, feel free to suggest ideas.  

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Business Item 7

Title: Homecoming Planning 

This item is to discuss planning for Homecoming Planning. 

Presenters: Lauren, Jin Gi 

Lauren: Homecoming is separated into dance and pre-football game social. Programs will be sectioning interns into groups to delegate tasks for interns.  

Shiqi: For those who are interested in discussing planning, interns need to do their interviews after this meeting ends.  

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Business Item 8

Title: Programs Committee Action Items 

This item is to recap the tasks and action items assigned during the meeting.  

Presenters: All 

Shiqi: No action items 

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Introduction and Approval of Prospective Interns 

• None 

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Public Comments 

• None

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Adjournment 

• Shiqi adjourned the meeting at 4:53 PM.