February 5, 2026

Quick Recap
The Technology Committee meeting focused on reviewing and updating the Technology Plan through 2027, with discussions around student access to technology resources and marketing strategies to increase awareness. The committee addressed concerns about AI tools in meetings and classrooms, including issues with automatic transcription and the need for institutional controls. Updates were shared on accessibility requirements for videos and math content, while Measure G projects continued with infrastructure improvements and Wi-Fi enhancements. The committee also discussed the implementation of Element 451, a new CRM system for student communication and retention, though specific details were limited as initial planning meetings were still pending. The conversation ended with changes in leadership, as Elizabeth Smith will take over as tri-chair from the current interim leader, while Connor provided updates on classroom technology upgrades including new projectors and laser displays being installed across campus.

Next Steps
Pippa: Note that Michelle will represent Equity and Engagement on the technology plan committee.
Elizabeth: Share the technology plan progress tracking document in a more accessible format (not Sway) so all committee members can review and update their sections before the next meeting.
All committee members: Review Goal 1 and Goal 2 of the Technology Plan in advance of the next meeting and come prepared with comments and suggestions for progress updates.
Nazy and Elizabeth: Schedule and hold the first meeting with the Element 451 (CRM) implementation team next week and report updates at the next committee meeting.
Connor/De Anza tech team: Assess the library classroom projector and consider upgrading it to a laser projector as part of ongoing classroom technology updates.
Gabriela: Provide update at the next meeting regarding the status of the new district printing vendor contract and student printing machines.

Summary
Meeting Link and Agenda Updates
The group approved the agenda for February 5, and Sridevi introduced herself as the DSPS representative who had been on PDL, noting that Deborah Armstrong had stepped in to manage meetings during her absence. 

Technology Plan Review 2027
The meeting focused on reviewing and updating the Technology Plan, which was extended through 2027. The group discussed changes to the content and mission statement, including the addition of Elizabeth to the community members list. Derek mentioned a minor correction regarding his involvement in the Banner Student information sharing. The team agreed to review the updated plan together before finalizing and posting it on the website.

Technology Plan Update Review
The meeting focused on reviewing and updating a technology plan, with Michelle offering to represent the equity office. The group discussed changes to the document, including updating the President's message and moving some older content to the end of the plan. They agreed to change the timeline to 2027 and keep the same goals. The team decided to post the updated plan on the website, with Derek approving the changes. They also discussed implementing a new process where each meeting would focus on one goal and document progress made towards it.

Student Technology Access Challenges
The group discussed challenges with student access to technology resources, with Stephanie highlighting a disconnect between available services and student awareness. Gabriela noted that broad marketing campaigns are limited by the lack of devices for each student, while Kevin shared that student technology services are communicated through welcome emails and the student tech support website. The team agreed to document their discussions and continue gathering data for the next planning phase, with plans to review the second goal at the next meeting after participants review it in advance.

Technology Goals and Updates Review
The meeting focused on reviewing progress on technology goals and discussing various updates. Gabriela provided updates on technology devices acquired by the Library, including laptops, iPads and hotspots for student checkout. The group discussed concerns about AI, including a recent experience with an AI-generated email and challenges with disabling AI tools. Sridevi reminded the group about the importance of video accessibility, and Deborah raised issues about math exams being primarily images. Nazy provided updates on Banner, including discussions about AI in the portal and scheduling. Kevin gave an update on Measure G projects, highlighting ongoing work on Wi-Fi stability and infrastructure improvements. The group agreed to bring back technology goals 1 and 2 for discussion at the next meeting, with plans to share the previous documentation with attendees. Elizabeth will take over as tri-chair for the meeting, and Connor provided updates on classroom technology upgrades, including new projectors and laser replacements for older models.