General Meeting Information
Date: January 12,
2026
Time: 2:30 PM - 3:30 PM
Location: Student Council Chambers and Zoom
Zoom Information
- Meeting ID: 834 3926 8682
- Passcode: 965161
- Meeting URL:
https://fhda-edu.zoom.us/j/83439268682?pwd=ixafzcji9ubpKmHZwaknTfbcvICt9V.1&from=addon - Link: Click Here to Join the Zoom Meeting
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Agenda
Time Topic Purpose Discussion Leader 2:30 Call to Order
I/D - Min Pyae (Chairperson)
2:30-2:35 Roll Call
I/D/A - ICC Secretary
2:35-2:37 Public Comments
I All 2:37-2:38 Approval of Minutes
I/D/A - ICC Officers
2:38-2:39 Consent Calendar
I/D/A - ICC Officers
2:39-2:42 Introduction of Interns
I
- ICC Interns
2:42-2:43 Short Check-In:
Any highlights from Winter break?
I
- All
2:43-2:46 Advisor Announcements
I
- Maritza Arreola (Advisor)
2:46-2:50 Committee Updates
This item is to provide updates on all committees, with a focus on the progress of intern recruitment.
Time: 4 min
I
- ICC Officers
2:50-2:55 Business Item #1
New/Reactivated Club Applications
This item is to review any new or reactivated club applications that were tabled from the previous ICC Agenda Meeting, provide feedback, and determine the next steps for approval.
Time: 5 min
I/D/A
- Min Pyae (Chairperson)
2:55-3:10 Business Item #2
Winter Club Day Updates
This item is to discuss planning for Winter Club Day and any other events scheduled for the Winter quarter. Discussion may include planning booths, DJ, promo awards, etc.
Time: 15 min
I/D
- Hsu Yati Phyu and Darren Liong (Programs)
- Maritza Arreola (Advisor)
3:10-3:20 Business Item #3
Additional ICC Winter Events
This item is to discuss the possibility of serving additional events during the Winter quarter. Possibilities include (but are not limited to) Culture Day, movie nights, and more.
Time: 10 min
I/D
- Min Pyae (Chairperson)
3:25-3:30 Public Comments
I
All 3:30 Adjournment
A
- Min Pyae (Chairperson)
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Minutes
Agenda Meeting 1/12/2026
Call to Order
Min called the Agenda Meeting to order at 1:40 P.M.
Roll Call
Min X
Phoo X
Kyi X
Ethan X
Vincent X
Hsu X
Darren X
Melody X
Varshi X
Budget Requests
Matcha Community Club
- Rep explained items needed: stickers, trifold, printing
- Some items had been purchased.
- Maritza recommended that the budget be requested first since there is no guarantee for future reference.
- Marketing items are not allowed, unless is for banner / trifold (stickers not funded)
- Min reminded the need to add funded by ICC on printed
- Ethan commented on the missing checkmarks in the Request Form.
- Varshi questioned the 360 pieces of stickers for decoration.
- Ethan reminded that the ICC Finance team has allocated 800 dollars for budget requests.
Kyi moved to recommend the full amount with the condition that all checkboxes are checked on the second page. Varshi seconded the motion. 1 objection. Motion passed.
SJP Constitution Revision
Kyi moved to approve the constitution revision. Varshi seconded the motion. No objections. Motion Passed.
Club Applications
Model UN X Congress
- ICC Team debated on whether the application is a reactivation or a new club application.
- Maritza explained that it would be more convenient from the Student Accounts Department’s perspective.
- Maritza reminded that club day would be within the next week and that there should be concrete reasons for rejection or tabling of applications.
- Darren suggested confirming the intent of the application (new or reactivated)
- Maritza answered that they could be regarded as a new club, but Student Accounts would merge the accounts.
Darren moved to approve the club application. Phoo seconded the motion. No objection. Motion passed.
International Student Mentorship Program
- Min reminded the ICC Team that the application had been tabled due to a lack of a representative clarifying details on the petition.
- Rep explained the purpose of the club.
- Maritza recalled that the club’s mission had similarities to an existing club: International Students Connections (now inactive), in addition to programs @ De Anza (mentors)
- Varshi added that the club was holding events without approval as a club. Club also violated food on campus policy.
- Rep refuted claim about hosting events as a club, clarified that ISMP is an existing non-club organization
- Maritza explained the need for permission to host events and serve beverages.
- Rep claimed they received permission (unknown whom from, would check).
- Min and Maritza discussed the reason for the club being tabled last quarter.
- Maritza told the ICC Team the issue still needed to be discussed with Dayna.
Kyi moved to table the club application to the next Agenda Meeting. Darren seconded. No objections. Motion Passed.
Red Cross De Anza
Varshi moved to approve the club. No one seconded. Motion failed.
- Maritza commented that she needed time to verify their advisors.
Varshi moved to approve the club with the condition that at least one advisor is active. Melody seconded. No objections. Motion passed.
De Anza Cybersecurity Club
- Ethan vouched for the availability of an advisor.
- Phoo commented that there was another inactive club with similar goals.
- Varshi motioned to approve the club, Darren seconded the motion. No objections. Motion passed.
History Club
- Kyi commented on the activeness of a similar club (History & Civic Engagement Club) .
- Kyi moved to reject the club due to similarity. Varshi seconded the motion. No objections. Motion passed.
Speech Club
- Maritza commented that only one category could be selected for website update purposes.
- Vincent observed that the advisor of the club was not teaching a class this quarter.
- Maritza verified that they were an active staff member regardless.
- Min commented on signatures being similar handwriting and club being similar in purpose to other clubs (Debate Society).
- Darren recommended that a representative be present.
- Varshi moved to table to the next Agenda Meeting for further investigation. Darren seconded. Majority rejected. Motion failed.
- The club was tabled automatically due to time constraints.
Adjournment
Min adjourned the meeting at 2:33 P.M.
Executive Meeting 1/12/2026
Call to Order
Min called the Executive Meeting to order at 2:43 P.M.
Roll Call
Min X
Phoo X
Kyi X
Ethan X
Vincent X
Hsu X
Darren X
Melody X
Varshi X
Public Comments
None.
Approval of Minutes
Varshi moved to approve the minutes of 11/24/2025. Ethan seconded the motion. No objections. Motion passed.
Consent Calendar
No consent calendar.
Short Check-In
Winter break highlights
Advisor Announcements
Maritza introduces herself and announces her re-addition to the ICC Team.
Committee Updates
Marketing: club spotlight restarting next week. MOA chosen for the next club spotlight
Business Item #1
New/Reactivated Club Applications
Book Club
- Incomplete Petition
Journaling Club
- Darren vouched for the club’s activity online, clarified club’s aim for self-care.
Kyi moved to approve the club. Darren seconded the motion. No objections. Motion passed.
Business Item #2
Winter Club Day Updates
- Winter club day is next thursday, dj ready, venue ready, volunteer sheets would be sent out.
- Kyi asked if the layout is available yet.
- Layout found on sharepoint.
- Darren asked where the check-in table should be.
- Maritza suggested check-in be next to the DJ booth.
- Maritza reminded the ICC Team of the need to be present. Interns could help out.
- Min strongly encouraged the team to participate.
- Maritza warned about potential mishaps to watch out for and reminded MC to be present.
- Vincent volunteered as MC.
- ICC Finance stated that awards were being processed and would be completed by the end of the day.
- Darren recommended a technician be present.
- Kyi recalled last club day’s suggestions and complaints regarding the slow check-ins and loud music.
- Check-ins would have three lines, clubs would be encouraged to provide feedback on speaker placement.
- Min, Phoo and Kyi would work on voting.
- Marketing would oversee social media posts.
- Maritza would confirm DJ.
- Hsu and Darren raised concerns on technical difficulties with performances.
- Club day guidelines would be presented by ICC Programs.
- Maritza emphasized the need for clean-up support.
Business Item #3
Additional ICC Winter Events
- Info sessions for elections
- Culture Day to be discussed between DASG SRE & ICC Equity.
- Spring Carnival being discussed between DASG Programs & ICC Programs.
Kyi moved to table the Business Item to next meeting. Varshi seconded. No objections. Motion passed.
Public Comments
None.
Adjournment
Min adjourned the meeting at 3:21 P.M.