The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”
Eligible students have the right to inspect and review their education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
Students have the right to request that a school correct records that they believe to be inaccurate or misleading. If the school decides not to amend the record, the student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the student has the right to place a statement with the record setting forth his or her view about the contested information.
Disclosure of Records
Generally, schools must have written permission from the student in order to release any information from a student’s education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
- School officials with legitimate educational interest
- Other schools to which a student is transferring
- Specified officials for audit or evaluation purposes
- Appropriate parties in connection with financial aid to a student
- Organizations conducting certain studies for or on behalf of the school
- Accrediting organizations
- To comply with a judicial order or lawfully issued subpoena
- Appropriate officials in cases of health and safety emergencies
- State and local authorities, within a juvenile justice system, pursuant to specific state law
Schools may disclose certain types of “directory” information to other parties. Under Foothill-De Anza district Board Policy 5050, the college may disclose the following directory information unless a student files a written request to withhold it:
- Name of student
- Dates of attendance at the college
- Degrees and awards received at the college
- Participation in officially recognized activities and sports
- Height and weight of students on athletic teams
Under Board Policy 5050, the college will not provide "personal" information to any party except as provided by law. Personal information is defined as including
- Names of parents or family members
- Address of student or student's family
- Driver's license number
- Financial account information
- Medical information
- Personal characteristics, participation in special programs or any information that would make a student's identity traceable
Military Recruiting Exception (Solomon Amendment)
The Solomon Amendment is a federal law that allows military recruiters to receive certain address, biographical and academic program information for students who are 17 or older. The U.S. Department of Education has determined that this law takes precedence over another law, the Family Educational Rights and Privacy Act (FERPA), which limits sharing of student records.
As a result, De Anza College is obligated to provide authorized military recruiters, on request, with certain “student recruiting information” that might be otherwise restricted by FERPA policies. However, if a student has submitted a request to withhold directory information, then the college will not release student recruiting information for that student. For more information, visit the Student Information for Military Recruiters webpage.
Under the district's Administrative Procedure 5050, current and former students can review their education records by completing or filing a request in the Admissions and Records Office. Such records will be made immediately available when possible or within 15 days of written request. If the review results in a dispute, the college registrar will initiate an informal proceeding in an attempt to resolve the matter. If the dispute continues, a grievance may be filed with the vice president of Student Services.