Students can indicate the true or preferred first name as they would like it to appear on unofficial documents, such as class lists, grade reports and transcripts.
To do this, students should submit the True/Preferred Name Form available in MyPortal or at deanza.edu/admissions/forms.
Starting in the winter 2026 quarter, students will have the option to request that their official transcript be issued under their True or Preferred first name. For example, if a student’s true or legal name is “Robert Smith” but the student prefers to go by “Bobby Smith,” the student may request that the official transcript be issued as “Bobby Smith.” To use this option, the preferred first name must be updated in the college system through submission of the True/Preferred Name Form.
Students who choose to have their official transcript issued under a preferred first name are responsible for confirming with the receiving institution that the transcript will be accepted and that their records can be accurately matched. If the receiving institution does not accept the transcript, the student will need to order a new transcript under the required name. De Anza College cannot provide refunds for transcript fees if the incorrect name option was selected.
Students may also notify the college if they have legally changed their name as it appears on government and legal documents. This will allow the college to update the name that appears on official transcripts, 1098-T tax forms and other official documents. To do so, students should submit the Record Change Form, available in MyPortal or at deanza.edu/admissions/forms.
The forms described here are intended for student use. Information about procedures for employees is available from the Foothill-De Anza District Human Resources office.